Email Information Page
E-mail, since it first came into being,
has been one of THE most useful and used internet utilities. While you may
not have to deal with the the World Wide Web, or Usenet News at work, you
will most likely have to deal with electronic mail of some sort.
Unfortunately, E-mail is yet another area of the
internet where they seem to love the oxymoronic battle cry "Let's make a
NEW STANDARD!", so you will find that certain things only work if you and
the person you are emailing to have the same email program. But, despite
that, some concepts are, thankfully universal. I'll explain a few in
brief, but Everything Email has a
lot more. (A further note, many modern web browser/email packages are also
integrating Usenet News into their email programs).
Mesa Community College Students should also check out my MCC Account Help pages.
Some terms roughly defined.
- You have to have an email address to send the message to the right
person. An email address is of the form firstname.lastname@example.org
There should not be any of the protocols in it (ie, http:// is NOT an email
address) and you should have none of the directories either (no ~ or /
etc). There are many places where you can Search for
- Address Books
Address books are right up there with website bookmarks. Extremely useful.
Nothing worse than having to make sure that each time you type a friends
or business associates' email exactly. Instead, enter it once in the email
software's address book, and you never have to type it again.
(check out MCC Account Help)
Artwork made from keyboard characters, often used in Email Signatures.
Check out the link for more specific info and examples.
To include something other than plain text, you must "attach" it to your
email. Some of the newer email programs automatically display picture and sound
attachments when they are received.
This is one of the main places where compatibility problems creep up. Email
can technically only send plain text. To send pictures, programs and
files, they are encoded as plain text, and then must be converted back.
And the methods for this vary from email program to email program. Some
try and get around this with using MIME
to let you know how it was done. URL's, or web addresses can be sent also,
attaching the entire web page to their email, and displaying it when you
open your mail.
(check out MCC Account Help)
- CC: or Carbon Copy
This is where you send a copy of your email to another person, and the
main person is informed of this fact. Similar in use for business memos.
You can also use Bcc: which stands for blind carbon copy, which
doesn't inform the main sender of a copy being sent to someone else.
- Clickable Links
As web browsers integrate more functions, including email, into them, you
get some neat benefits. You can put web page locations (URLs) into them,
and the recipient can just click on them to open it up in their web
browser. So, if you type http://felitaur.com , when the person
it, it will be blue, and underlined, and they can just click on it.
Note, it won't be clickable till the person receives it, so you're not
doing anything wrong. ;) (also check out MCC Email/News Help for MCC Students.
A very popular email program that works on many platforms. One site for
help is Hank Zimmerman's [Unofficial]
Eudora Site (For Mac's, PC's and Newtons.)
Email filters are built in screening programs that can help you eliminate
junk (Spam) email by preventing
emails from certain addresses, or certain subjects from reaching you. Of
course, the spam morons are trying to find ways around filters. If you
want to know more, you can check out either Everything Email or Fight Spam on the Internet.
Forwarding an Email Message sends a copy of a message sent to you to
someone else entirely. The "subject" usually has "Fwd:..." put in front.
This is useful if you'd like to send a copy of a message to someone else.
Different from a "Reply".
- "Free" Email Sites
Some places on the world wide web offer free email sites. Course, you need
web access to use them, so usually, unless you use public libraries, you
should already have an email account with your Internet Account. But, if
you want another one, here are some places to get them.
- Mailing Lists/Listservs
Mailing lists, list servers, etc, are basically email clubs, where you
join a list of people who like a topic, and when you email to the mailing
list, everyone on the list gets a copy. They can be a bit tricky, so click
on the link above for more information.
MIME stands for "Multipurpose Internet Mail Extension". If your email
browser is MIME compliant, then you are usually set as far as attached
graphics and files go. If not, then you may need to get separate programs
to turn the gibberish you received back into a graphic or program.
PGP stands for pretty good privacy, a form of encryption, or way of
turning your email into secret code. Check out the link for more
PINE is a
UNIX and PC email program with a lot of utility. For more info, check out
the PINE Information Center.
Where you respond to an email sent to you. Usually you highlight the
message, and click on "reply" or "re:mail". This starts a message window,
and it includes the content of the original message, AND the email of the
person who sent it to you. The subject has an Re: put in front of it,
indicating that it is in reply to another message. One important note, it
is considered very rude to send back all of the original content,
especially if it was long. Make sure to delete parts you don't intend to
Signatures are small (and SHOULD be short) bits of text that your email
program automatically places at the bottom of email and Usenet news
messages. It's a way of signing your email. For information on how to set
one up in Netscape, check out the link above.
Smileys are a way of adding the human touch to your text based
communication on the internet. Often called "emoticons", you usually have
to view them by leaning to the left (I mean physically. No offense meant
at conservatives. ;) See, there was one just now. Often, a sentence can
be read more than one way, and if you don't put a smiley (or a frown etc)
at the end, you may get someone upset. They are even used in business.
Check out the sites below for more examples.
Spam is unwanted email etc sent to you without your request. An incredible
amount of advertising, most of it for illegal SCAMS, is sent. A basic rule
of thumb, if it says "this is a LEGAL method" then it ISN'T. Some people
are trying to fight spam by making laws against it, and I hope they win.
SPAM BLOCKERS, which is a way of putting some obvious garbage text in your
email address, that someone has to remove before they can use it. NOTE:
NOSPAM etc no longer works well, the automated email address robbing
programs are learning to remove that. If you'd like to know more, check
out the Fight Spam on the
Internet site (also has advice on how to block spam).